ELT Stockyard — UI Design Direction

1.1

Manager dashboard

Landing screen for a branch manager. It answers three questions before any clicking: what is waiting on me, what is my stock worth, and what is going stale.

https://stock.eltgroup.co.za/dashboard

Awaiting approval

2 older than 24h

Units in stock

116

across 3 branches

Stock at valuation

R48.2m

avg R416k / unit

Open damage cost

R1.24m

287 logged items

Inbound awaiting your approval

Intake ref	Unit	Captured by	Valuation	Damages	Status
IN-2608-041	FAW JH6 28.500 AMT — truck tractor2021 · 6×4 · 484 210 km	S. MokoenaToday 08:42	R 612 000	3	Pending
IN-2608-040	Iveco Daily 35S14 panel van2019 · 4×2 · 221 004 km	S. MokoenaToday 07:55	R 268 500	5	Pending
IN-2608-038	TATA LPT 1518 tipper2020 · 4×2 · 196 700 km	P. NaidooYest. 16:20	R 379 000	1	Returned
IN-2608-037	Daewoo KC9A3 8×4 tipper2023 · 8×4 · 131 550 km	K. DlaminiYest. 14:03	R 989 000	0	Approved

Stock ageing

0–30 days	41	Healthy
31–60 days	36	Healthy
61–90 days	22	Watch
90+ days	17	Act

Today's activity

Sale completed — Iveco Stralis 46009:14 · R. Pillay · Turffontein
Intake submitted — FAW JH6 28.50008:42 · S. Mokoena · Turffontein
Capture form published — Truck tractor v408:01 · T. Mahlangu

1.2

Inbound review & approval

The screen the whole system exists for. The manager sees the walk-around set, the keyed damage plot, the valuation and the capture stamp on one page, and either approves the unit into stock or sends it back to the inspector with a reason.

https://stock.eltgroup.co.za/inbound/IN-2608-041

Walk-around set

22 of 22 required shots

Front

Front ¾ L

Left

Rear ¾ L

Rear

Right

Cab interior

Bunk

Odometer

Chassis plate

Engine bay

Fifth wheel

Damage plot

3 items · R 34 900 est.

1Dent — left cab doorModerate · 2 photos · panel beating & resprayR 11 500

2Cracked bumper corner — rightModerate · 1 photo · part replacementR 8 900

3Damaged mudguard & bracket — rear leftSevere · 2 photos · fabricationR 14 500

1Dent

2Bumper

3Guard

Captured details

Form: Truck tractor v4

Make / ModelFAW JH6 28.500 AMT

Year2021

Chassis / VINLFWSRXSJ7M1…8417

RegistrationKZ 41 PG GP

Odometer / hours484 210 km / 9 640 h

Configuration6×4 truck tractor

Engine / powerFAW 13 l · 500 hp

TransmissionZF TraXon 12-sp AMT

GCM56 000 kg

SourceTrade-back — fleet customer

Inspector valuationR 612 000

Manager decision

Approved valuation

R 585 000

Retail asking price

R 689 000

Recon budget

R 34 900 (from damage plot)

Assign to branch

Turffontein — Yard B

Capture stamp

Capture started07 Aug 2026 08:12:04 SAST
Captured by S. MokoenaReceiving · Employee 1042 · Turffontein
DeviceSamsung A54 · ELT app v1.0.3 · Android 14
Location at capture-26.2467, 28.0384 · ±6 m
Submitted online07 Aug 2026 08:42:19 SAST

1.3

Capture form builder

ELT runs several unit types — truck tractors, rigids, tippers, LCVs, panel vans, trailers, plant. Each gets its own capture form, built here by dragging fields into sections and setting the rules on the right. Publishing pushes the new version to every phone.

https://stock.eltgroup.co.za/forms/truck-tractor/v4/edit

Field palette

⠿Short text

⠿Number

⠿Currency

⠿Dropdown

⠿Dependent list

⠿Yes / No

⠿Condition scale

⠿Date

⠿Photo — single

⠿Photo — set

⠿Damage item

⠿VIN / chassis scan

⠿Tyre matrix

⠿Signature

⠿Notes

Form canvas · 4 sections · 38 fields

Section 1 — Identification (locked core fields)

Chassis / VIN required

Scan or type · duplicate check on save

Make required

Iveco, TATA, FAW, Daewoo, International, other

Model required

Dependent on Make

Year required

1995 – 2026

Section 2 — Driveline & configuration

Axle configuration required

4×2, 6×2, 6×4, 8×4

Engine make

Cummins, CAT, FAW, Iveco FPT, TATA, other

PTO fitted required

Yes / No

▸ If Yes → show "PTO type" and "PTO photo"

Tyre tread — 10 positions

Tyre matrix · mm per position + photo

Service history

Full / partial / none + photo of book

Section 3 — Photos & damages

Walk-around set required

22 guided shots with overlay

Damage items

Repeatable · pin on plot + 1–5 photos each

Field properties

Label

PTO fitted

Help text

Check behind the gearbox before answering

Field type

Yes / No

Visible to

Receiving, Manager

Applies to unit types

Truck tractor, Rigid, Tipper

Required

Include in reports

Photo mandatory

Editable after submit

Conditional rule

IF this = Yes
THEN show F-217, F-218

1.4

Unit profile — sales view

What a salesperson opens when a customer enquires. Image slider, specification, declared damages and the sell action, all above the fold. The same layout renders in the mobile app.

https://stock.eltgroup.co.za/stock/ELT-4471

Front ¾ left · 4032 × 3024 ‹› 04 / 24

Declared damages

Shown to customer on spec sheet

1Dent — left cab doorModerate · repaired 02 Aug 2026Fixed

3Mudguard & bracket — rear leftSevere · in fabricationOpen

Specification

Year2021

Odometer484 210 km

Configuration6×4 truck tractor

EngineFAW 13 l · 500 hp

TransmissionZF TraXon 12-sp AMT

Service historyFull — ELT service centre

Stock no.ELT-4471

BranchTurffontein — Yard B

Pricing

Margin: managers only

Retail askingR 689 000

Trade / costR 585 000

Recon to dateR 20 400

Projected marginR 83 600

Enquiries on this unit

Vaal Logistics CCViewing booked · Sat 09 Aug 10:00

M. Sithole TransportEnquiry 03 Aug · awaiting finance

1.5

Reports

Every report runs on the same filter bar — date range, branch, make, unit type, inspector, salesperson — and every one exports to Excel or PDF, or schedules itself by email.

Stock valuation

Units116

Cost valueR 44.1m

Retail valueR 52.8m

Recon committedR 1.24m

Grouped by branch, make, unit type, year band or age bucket.

Damage exposure

Cab & panelR 412k

DrivelineR 336k

TyresR 271k

Glass & lampsR 221k

By damage type, severity, zone, make, branch or inspector.

Sales & customers

Units sold (MTD)11

RevenueR 6.8m

Gross marginR 794k

Repeat customers5

Per salesperson, per branch, with full customer purchase history.

2.0

ELT receiving app — capture flow

Designed for someone standing in the Turffontein yard, in sunlight, possibly with gloves on and no signal. Large touch targets, one decision per screen, everything queues offline and syncs when the phone finds a connection. ELT navy carries the chrome and the actions; a separate signal red is reserved for damage and exceptions.

08:12▮▮▮ ⌁ 78%

My inspections

S. Mokoena · Turffontein

To do (3)

Syncing (1)

Done

1 capture queued — will sync on Wi-Fi

FAW JH6 28.500 AMT

IN-2608-041 · Draft · 62% complete

TATA LPT 1518 tipper

Returned · "Odometer photo unreadable"

New inspection

Start from a unit type

Daewoo KC9A3 8×4

Approved 06 Aug · added to stock

Inspect

Stock

Enquiries

Profile

01 · Job list

Colour-coded left edge shows state at a glance. Returned jobs carry the manager's reason so nothing needs a phone call.

08:14▮▮▮ ⌁ 77%

‹

Identification

Truck tractor v4 · Step 1 of 4

Chassis / VIN

LFWSRXSJ7M1…8417⌾ scan

Checked against stock — no duplicate found

Make

FAW ▾

Model

JH6 28.500 AMT ▾

Year

2021 ▾

Odometer (km)

484 210

Axle configuration

4×2

6×2

6×4

8×4

Continue to driveline

02 · Dynamic form

Rendered live from the published form version. Change a field on the web and the next phone that opens the app sees it.

08:21▮▮▮ ⌁ 74%

‹

Walk-around

Step 3 of 4 · 12 of 22 shots

Front ✓

F¾ L ✓

Left ✓

R¾ L ✓

Rear ✓

R¾ R ✓

Right ✓

F¾ R ✓

Cab int ✓

Bunk ✓

Odo ✓

Plate ▶

Engine

5th wheel

Tanks

Each shot stamped: user · device · GPS · time

Take chassis plate photo

03 · Guided walk-around

A ghosted outline in the camera shows the angle wanted. Green means captured; the form cannot be submitted until required shots are green.

08:29▮▮▮ ⌁ 71%

‹

Add damage

Item 3 of 3

Tap the zone on the unit

Selected: rear left — mudguard & bracket

Damage type

Bent / broken bracket ▾

Severity

Minor

Moderate

Severe

Estimated repair

R 14 500

Photos (2 of 5)

Wide

+ Add

Save damage item

04 · Damage capture

Tap the zone, pick the type, price it, photograph it. The pin number keys straight through to the manager's damage plot.

08:41▮▮▮ ⌁ 69%

‹

Review & submit

Step 4 of 4

All required fields complete

38 of 38 · 22 photos · 3 damages

Approximate valuation

R 612 000

Your estimate. The manager confirms the final figure.

Notes for the manager

Spare key present, front tyres near legal limit, no trailer…

Inspector signature

✓ Signed 08:41

Captured by S. Mokoena (EMP-1042)
Started 08:12:04 · Ended 08:41:52 SAST
Device Samsung A54 · ELT app v1.0.3
GPS -26.2467, 28.0384 (±6 m)

Submit for approval

05 · Review & submit

The stamp block is shown to the inspector before submitting, so it is never a surprise that the capture is attributed and time-fixed.

11:03▮▮▮ ⌁ 62%

‹

ELT-4471

FAW JH6 28.500 AMT · 6×4

Front ¾ L ‹›04 / 24

In stock14 days R 689 000

Year2021

Odometer484 210 km

Engine500 hp

Damages declared1 open

BranchTurffontein — Yard B

Log enquiry

Reserve

06 · Sales lookup

The salesperson's view on the floor. Swipeable gallery, price, declared damages, and one tap to log the customer enquiry against the unit.

3.1

Unit lifecycle

A unit occupies exactly one state at a time. Every transition is written to the audit trail with who, when and from which device — this is what the reports and the damage disclosure are built on.

STATE 01

Draft

Inspector is capturing on the phone. Saved locally, syncs when it can.

STATE 02

Submitted

Complete capture uploaded. Locked from further inspector edits.

STATE 03

Under review

Manager opened it. Can adjust valuation, set retail price, request more.

BRANCH

Returned

Sent back with a written reason. Reopens on the inspector's phone.

STATE 04

In stock

ELT stock number issued. Visible to sales on web and mobile.

STATE 05

Reserved

Held against a customer with an expiry. Auto-releases if it lapses.

STATE 06

Sold

Removed from available stock, permanently linked to the customer record.

EXIT

Stripped / written off

Removed from stock with a reason; history retained for the used-parts business.

Neutral / in progress

Waiting on a person

Confirmed / value realised

Exception, damage or rejection

3.2

Who does what

Role	Web	Mobile	Can do	Cannot do
Receiving / inspector	—	✓	Capture inspections, add damages, set an approximate valuation, resubmit returned jobs	See margins, approve stock, edit after submit
Branch manager	✓	✓	Approve or return inbounds, set valuation and retail price, transfer between branches, approve sales	Build capture forms, create users outside their branch
Salesperson	✓	✓	Search stock, show gallery, log enquiries, reserve, capture customer, record a sale	See cost or margin, approve inbounds, delete records
Administrator	✓	✓	Build and publish capture forms, manage branches, users, catalogues and roles	Nothing restricted — all actions logged
Auditor (read-only)	✓	—	View everything, run and export every report	Change any record

Manager dashboard

Dashboard

Inbound awaiting your approval

Stock ageing

Inbound review & approval

IN-2608-041 · FAW JH6 28.500 AMT

Walk-around set

Damage plot

Captured details

Manager decision

Capture stamp

Capture form builder

Truck tractor — v4 draft

Unit profile — sales view

ELT-4471 · FAW JH6 28.500 AMT

Declared damages

Specification

Pricing

Enquiries on this unit

Reports

Stock valuation

Damage exposure

Sales & customers

ELT receiving app — capture flow

My inspections

Identification

Walk-around

Add damage

Review & submit

ELT-4471

Unit lifecycle

Draft

Submitted

Under review

Returned

In stock

Reserved

Sold

Stripped / written off

Who does what